Backing Up your data is very important. In Tech Support we have a saying, “It isn’t IF your hard drive is going to fail, it is WHEN will it fail”.
I advise making more than one backup. If something happens to one backup, you will have the second.
The general rule is keep 3 backups: Grandfather, Father, Son.
Grandfather is the oldest backup.
This is the backup that you overwrite.
The Father backup then becomes the Grandfather.
Make sure all your backups are good before overwriting.
Overwriting a good backup with a corrupt file is not a good thing.
Storing Your Backups
Don’t keep you original and backups on the same computer.
If possible, keep one copy in another location, like your work.
What Should I Back Up?
Files that are important to you. Examples:
Backing Up Program Files
You cannot backup program files without special software. You need Image Software to back up your whole hard drive.
Keep your original install disks or download keys in a safe place. You will have to reinstall your programs.
Backup Your Computer Password
Make a Reset Password Disk for your Windows computer. Most people skip this when first setting up their computer. Microsoft does not keep track of passwords. There are very few legal ways to find lost passwords. If you forget your password, you have lost the contents of your computer.
A Color Laser uses four toners: Black, Cyan, Magenta, Yellow.
Adds excitement to your documents
You have the choice to use color or black only.
Color Laser printers cost more than Monochrome Laser printer.
Color toner is more expensive than black.
Color printers tend to be large.
If you do not do a lot of color printing, don’t let the cost of the toners put you off.
I bought a color laser 8 years ago. My daughter told me I was crazy. The cost of the color toners would be more than the price of the printer. I still am working with the original color toners. Zero money spent on color toners.
In my first blog on printers I recommended getting a Laser Printer rather than an Ink Jet. There are circumstances when you have to go with an Ink Jet. If you are printing brochures or pictures using glossy paper Ink Jet is your only choice. Your brochures need the vivid colors and absorption properties of ink over toner.
TYPES OF PRINTERS
There are two types of high yield Ink Jet printers to choose from.
Those using regular Ink Jet Cartridges.
Ink Tank Ink Jet Printers.
High yield Ink Jet Printers are expensive: $200 – $500. Don’t let the initial price be the major consideration. Like Lasers, the lower cost of inks makes the overall cost of these machines much lower than the printers that are less expensive up front.
The first type uses regular looking ink cartridges, like the Canon Maxify printers or many of the Epson WorkForce series. The advantage to these printers is that the inks are easy and clean to change. You will get 1,000 – 4,000 per cartridge for a cost of $25 – $50.
INK TANK PRINTERS
There is a new player in town called the tank printer. You buy the inks in squeeze bottles. You just pour these into the tanks on the side or front of the printer. Examples are the Canon MegaTank refillable printers and the Epson Expression EcoTank printers.According to the manufactures one bottle of ink will do 4,000 – 11,0000 prints for about $20 – $26.
PROS AND CONS
The bad part is that if you aren’t careful using the bottles when filling the tanks, it can be messy. The pro to the tank printers is that the inks are inexpensive and extremely high yield.
The caveat is that if you buy a high yield printer, you should be planning on doing a lot of printing. High yield cartridges and tanks dry up just like regular inks if they aren’t used.
There are two basic types of printers for home printing: Ink Jet and Laser printers.
If you aren’t planning on printing photos I recommend a Laser printer. The overall year-to-year cost of toner is lower than inks for an Ink Jet printer. As well the print quality is higher for a Laser printer.
If you want to print your own photos, Ink Jet is your only choice. Be warned though printing photos on your Ink Jet printer is expensive. This includes the cost for both the inks and the photo paper. It is much cheaper to take your pictures to a photo developer.
Considerations Before Purchasing Your Printer
There are advantages and disadvantages to both types of printers.
Ink Jets are good for photos, Lasers are not.
You can find Ink Jet printer for under $50.
Laser printers cost at least $150.
One toner cartridges does 5-10 times more pages than the equivalent costing Ink Jet inks.
Ink Jet inks will dry up if you don’t print at least once a week.
Laser toners are dry powder and last for years unused.
In general Lasers take up more self space than Ink Jets, especially if you want a copier on your machine.
People frequently buy Ink Jet printers because of the low initial cost of the machine.
Remember you will be paying $100 for inks at least every 2 months whether you use your printer every day or just once a month. (For more information check out Consumer Reports: The Cost of Ink).
With your Laser printer you will be spending $100 on toner once or twice per year.